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Office-based offshore back-office teams for construction and property businesses, working from Cebu IT Park, Philippines. Your team handles document control, invoicing, scheduling and tenant admin. From $1,350 per month all-inclusive.
Both construction and property management generate persistent, high-volume administrative work that compounds as projects and portfolios grow. Managing this with local admin staff is expensive and difficult to scale.
Sites
Site managers and project coordinators in construction businesses regularly spend significant time on documentation, scheduling, subcontractor admin and reporting. That is time off site supervision and project delivery, where they add the most value.
Volume
Property management companies handling building administration, tenancy management and maintenance coordination face a relentless flow of communications, documentation and scheduling tasks. This volume scales directly with the portfolio size and is difficult to absorb without growing headcount.
$4,100
A locally based admin or coordination role in a construction or property business costs $3,000 to $4,100 per month all-in including payroll taxes, office and equipment overhead. An equivalent offshore team member from Cebu IT Park starts from $1,350 per month, all-inclusive.
Risk
In construction, documentation errors create project delays, payment disputes and compliance risk. In property management, poor record-keeping and missed follow-up creates tenant dissatisfaction and financial exposure. A properly supervised offshore admin team with clear SOPs reduces these risks.
Construction admin functions that offshore well are those with clear document inputs, defined processes and structured outputs. These are typically the tasks that consume coordinator and site admin time without requiring on-site presence or local authority.
Formatting quotations and tender documents to your company template, incorporating figures and scope provided by your estimators. Preparing document packs for submission.
Entering supplier purchase orders and invoices into your accounting or project management system. Matching invoices to purchase orders. Preparing payment summaries for review.
Maintaining project document registers. Filing drawings, specifications, correspondence and site instructions. Ensuring version control and document distribution records are current.
Chasing and filing subcontractor insurance certificates, safety compliance documentation, work order acknowledgements and progress claim supporting documents.
Updating project programme spreadsheets, compiling meeting minutes, preparing weekly progress report templates and coordinating site meeting logistics.
Preparing supporting documentation for progress claims: measurement summaries, variation schedules and claim cover letters for review by your project manager.
Property management generates a high volume of repetitive communications, documentation and coordination tasks. These are well-suited to offshore delivery when backed by clear processes and good briefing.
Drafting responses to tenant enquiries and maintenance requests for review by your property manager. Managing routine tenant correspondence to defined templates.
Logging maintenance requests, tracking status through to completion, coordinating contractor access scheduling and updating tenant on progress.
Preparing meeting agendas, compiling supporting documents, formatting minutes from notes provided by your property manager and maintaining action registers.
Managing tenancy file organisation, tracking lease expiry dates, preparing standard correspondence for renewal discussions and maintaining tenancy registers.
Generating rental invoices to tenant schedules, recording receipts, preparing arrears summaries and drafting arrears follow-up communications for review.
Coordinating access for inspections and contractor visits. Sending inspection notices, confirming appointments and updating inspection schedules.
See also: admin assistant roles and data entry roles we staff.
Offshore admin support handles the volume work so your team can focus on the decisions and relationships that require local presence and authority.
All physical site management, contractor supervision, safety oversight and on-site decision-making stays with your project and operations team.
Building authority submissions, tax filings and all regulatory sign-off remain with your qualified personnel. Offshore staff prepare; your team approves and submits.
Key tenant conversations, dispute resolution, client relationship management and commercial decisions remain with your property managers and directors.
All physical inspections, on-site contractor supervision and facilities management activities requiring presence at the property remain with your team.
The offshore admin team integrates with your operations. They work your hours, use your systems and follow your processes.
Your team works your hours from Cebu IT Park. The Philippines runs on GMT+8, which lines up with Australian business hours, and US businesses use a night shift.
Your offshore team accesses your systems from company-managed desktops via secure VPN and 2FA. Whether you use Procore, Aconex, a property management platform or a combination of spreadsheet-based workflows, we configure appropriate access before your team member starts.
Your offshore team follows documented process guides for each task type. We help you document key workflows during the setup phase. Clear steps and defined outputs make quality review straightforward and reduce errors.
Your team works from our managed office in Cebu IT Park. On-site supervision, verified attendance and structured working hours. Not home-based staff with inconsistent availability and no oversight.
Here is an example of how a property management company managing 20 to 30 properties might structure a 2-person offshore admin team, both working your business hours from Cebu IT Park.
Person 1
Person 2
Total monthly cost for this 2-person team: from $2,700 per month all-inclusive, versus $6,750 to $8,250 for equivalent local headcount.
Your team works on company-managed desktops in our secure Cebu IT Park office. Enterprise network, VPN, 2FA, disk encryption and biometric access are standard.
One all-inclusive monthly fee per team member. Salary, office, desktops, HR, payroll and compliance all included. No hidden costs. One USD invoice per month.
$1,350
Starting from
Per team member per month
2 staff
Minimum
Office-based, full-time
All-in
One invoice
No hidden costs
Yes. Your offshore team accesses your project management systems, property management platforms, document control software and any other tools you use, from company-managed desktops via secure VPN and 2FA. We configure system access before your team member starts.
All team members sign confidentiality and data handling agreements as part of their employment contracts. Work is conducted on company-managed desktops with no personal device access to your documents or client data. Role-based access controls limit what each team member can see and access.
We source candidates with relevant experience in administrative, document control or coordination roles, including candidates with prior experience supporting construction, property or facilities management businesses. Experience is matched to your specific requirements during the role definition phase.
Most clients brief their offshore team through a combination of documented SOPs, shared project management tools and daily task assignments via Slack or Teams. Because the team works your business hours, briefings happen at the start of your working day and the team delivers output within the same day.
Your offshore team works the same business hours as your local team, so urgent requests within business hours are handled in real time. For genuinely time-critical items requiring judgement or authority, defined escalation paths bring the matter immediately to your project manager or property manager.
Most admin and coordination roles are filled within 2 to 4 weeks of the discovery call. IT setup, system access and onboarding takes a further 1 to 2 weeks. You can expect your offshore admin team to be fully operational within 4 to 5 weeks of engaging Plus Back Office.
Your admin and coordination staff are employed in the Philippines and work from our managed Cebu IT Park office on company-managed desktops.
Book a 30-minute discovery call. We will assess your business, identify which admin and coordination tasks to offshore first, and give you a clear all-in price for a Cebu IT Park team.