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Office-based offshore back-office teams for construction and property businesses, working from Cebu IT Park, Philippines. Your team handles document control, invoicing, scheduling and tenant admin. From $1,350 per month all-inclusive.
Your SOPs
Site documents and claims prepared to your process
100% Office-Based
Project files never on home devices
3-Week Guarantee
Replacement at no extra recruitment cost
A dedicated offshore team can cover both sides of the business at once, the construction project admin and the property management admin. They prepare documents and keep records current inside your systems while your managers stay on site, with contractors and with clients, where their time actually counts.
These functions bring two document-heavy streams under one supervised team, briefed by you and worked in your systems. See also the admin assistant roles and data entry roles we staff.
Quotations and tender documents are formatted to your house style, supporting paperwork is compiled, and progress claim documents are prepared from your templates ready for a manager to check and submit. The result is consistent, presentable documents that go out on time without pulling estimators away from pricing.
Purchase orders are raised and matched, supplier and subcontractor invoices are entered and coded against the correct project or property, and the records are reconciled as they go. Cost tracking stays accurate across active jobs and managed properties, so overruns show up while there is still time to act.
Drawings, permits, variations and site records are named, versioned and filed in your document control system, so the current revision is always the one to hand. The team maintains the full trail and keeps the register tidy, while approvals and technical sign-off remain with your project leads.
Subcontractor insurances, licences, inductions and compliance certificates are requested, chased and filed, with expiry dates tracked and renewals flagged before they lapse. The paperwork stays audit-ready throughout the job, while choosing and managing contractors stays firmly with your site team.
On the property side, routine tenant email is handled, maintenance requests are logged and tracked through to approved contractors, tenancy agreements are filed and rental invoice records are kept current. Anything sensitive or contentious is escalated straight to your property managers rather than answered offshore.
Both construction and property management generate a steady, high volume of admin, and it grows with every new project and property. Managing this with local admin staff is expensive and difficult to scale.
Sites
Site managers and project coordinators in construction businesses regularly spend significant time on documentation, scheduling, subcontractor admin and reporting. That is time off site supervision and project delivery, where they add the most value.
Volume
Property management companies handling building administration, tenancy management and maintenance coordination face a constant stream of communications, documentation and scheduling tasks. The bigger the portfolio, the bigger the admin load, and it is difficult to absorb without adding headcount.
$4,100
A locally based admin or coordination role in a construction or property business costs $3,000 to $4,100 per month all-in including payroll taxes, office and equipment overhead. An equivalent offshore team member from Cebu IT Park starts from $1,350 per month, all-inclusive.
Risk
In construction, documentation errors create project delays, payment disputes and compliance risk. In property management, poor record-keeping and missed follow-up creates tenant dissatisfaction and financial exposure. A properly supervised offshore admin team with clear SOPs reduces these risks.
The offshore admin team integrates with your operations. They work your hours, use your systems and follow your processes.
Your team works your hours from Cebu IT Park. The Philippines runs on GMT+8, which lines up with Australian business hours, and US businesses use a night shift.
Your offshore team accesses your systems from company-managed desktops via secure VPN and 2FA. Whether you use Procore, Aconex, a property management platform or a combination of spreadsheet-based workflows, we configure appropriate access before your team member starts.
Your offshore team follows documented process guides for each task type. We help you document key workflows during the setup phase. Clear steps and defined outputs make quality review straightforward and reduce errors.
Your team works from our managed office in Cebu IT Park. On-site supervision, verified attendance and structured working hours. Not home-based staff with inconsistent availability and no oversight.
Here is an example of how a property management company managing 20 to 30 properties might structure a 2-person offshore admin team, both working your business hours from Cebu IT Park.
Person 1
Person 2
Total monthly cost for this 2-person team: from $2,700 per month all-inclusive, versus $6,750 to $8,250 for equivalent local headcount.
Your team works on company-managed desktops in our secure Cebu IT Park office. Enterprise network, VPN, 2FA, disk encryption and biometric access are standard.
One all-inclusive monthly fee per team member. Salary, office, desktops, HR, payroll and compliance all included. No hidden costs. One USD invoice per month.
$1,350
Starting from
Per team member per month
2 staff
Minimum
Office-based, full-time
All-in
One invoice
No hidden costs
Yes. Your offshore team accesses your project management systems, property management platforms, document control software and any other tools you use, from company-managed desktops via secure VPN and 2FA. We configure system access before your team member starts.
All team members sign confidentiality and data handling agreements as part of their employment contracts. Work is conducted on company-managed desktops with no personal device access to your documents or client data. Role-based access controls limit what each team member can see and access.
We source candidates with relevant experience in administrative, document control or coordination roles, including candidates with prior experience supporting construction, property or facilities management businesses. Experience is matched to your specific requirements during the role definition phase.
Most clients brief their offshore team through a combination of documented SOPs, shared project management tools and daily task assignments via Slack or Teams. Because the team works your business hours, briefings happen at the start of your working day and the team delivers output within the same day.
Your offshore team works the same business hours as your local team, so urgent requests within business hours are handled in real time. For genuinely time-critical items requiring judgement or authority, defined escalation paths bring the matter immediately to your project manager or property manager.
Most admin and coordination roles are filled within 3 to 5 weeks of the discovery call. IT setup, system access and onboarding takes a further 1 to 2 weeks. You can expect your offshore admin team to be fully operational within 4 to 5 weeks of engaging Plus Back Office.
Your admin and coordination staff are employed in the Philippines and work from our managed Cebu IT Park office on company-managed desktops.
Book a 30-minute discovery call. We will assess your business, identify which admin and coordination tasks to offshore first, and give you a clear all-in price for a Cebu IT Park team.